I am pretty open to spiritually-based vendors and handmade vendors, or a mix. That being said, as a vendor myself, I don’t like being in situation where I feel I am sitting next to a booth that is selling something unethical or flat-out bogus, as I feel it brings down the impression of my booth by proximity and the event at a whole.

• Please no organized religions or situations where someone needs to “sign-up,” “subscribe,” or “register.”
• No situations that involve long-term, recurring fees. You should be offering or selling something that can be directly obtained or experienced at the event.
• Please no vendors where a product makes scientific claims or uses scientific words, but is de-bunked with a quick Google search (ex: “toxins” removed by a device where the device reacts with or without your foot is in a bath of water, patches without any clear ingredients).

I will review vendor applications to see if they vibe with the event.

Spiritually-Based Vendors

Vendors such as but not limited to:

• Reiki or energy workers,
• Tarot / Oracle Card Readers
• Mediums

Handmade Vendors

Formal Art

Formal Art is acceptable, as long as it does not infringe on copyrighted artwork. Artwork should be unique and should not be re-depictions of characters that are commercially sought after from movies, comic books, and TV series.

Art does not have to be on a stretched canvas, it can be on whatever creative material you have decided to paint/draw/etc. on.

Typical art forms are:

• Pastels, watercolours, oil, acrylics on canvas
• Charcoal or pencil on paper, parchment or illustration board.
• Photography that is professionally printed/mounted/presented.
• Original digital Art that is professionally printed/mounted/presented.
• Vases, or sculpted wood
• Glass art (hand blown) or mosaic

As an artist, you probably thought of a medium or material not listed here. The key is that you are making something original, from your own creative inspiration.

Crafts

Raw materials may be combined to create something new that did not exist. Examples of this include:

• Cloth can be sewn into a garment.
• Silver can be soldered into a pendent.
• Iron or welding work to create an object.
• Beads can be professionally set for a bracelet.
• Clay can be shaped and hardened to create a pot or vase.
• Lye and an oil can be mixed for the chemical reaction that creates soap.
• Woodwork where you create a chest, box or chair.

Materials can also be enhanced to be aesthetically unique. Examples of this include:

• A terracotta pot can be etched or painted with a unique design, thus the hard clay becomes your “canvas” for your art.
• Scarfs can be hand painted or tie-dyed to transform the bland emotional appeal of an object.
• Carving a design into stone.
• Burning a design or pattern into wood.
• Painting a design or special technical painting technique onto a wood chair or shelf.

Not acceptable crafts/art

• Items bought and bulk for straight re-sell. (IE, buying a bunch of organic soap at MegaMart any sticking your own logo on the soap as your own.)
• Items that have not been enhanced, transformed or creatively touched in a measurable and noticeable way. (IE, buying a handmade antique vase and selling that same item as it)
• Taking a photo of a piece at an art museum or from the Library on Congress and selling prints as your own work.

Copyright Infringement

Copyrighted characters are great because we have an established emotional attachment from them, likely from childhood. We want to challenge you as an artist to create new characters or works of art that do not crutch on copyrighted art made by others. Anyone selling art that is clearly infringing on copyrights of others will be asked to stop selling that item; it should be stored out of sight in a box (and not sold) or removed and stored in your vehicle. If the problem occurs a second time, you will be told to leave and banned from future events.

The whole point of this event is to support artists, not to steal from artists, no matter how well off you think they may be or how you may think it is not hurting them.

There may be an exception if you are doing a satire or criticism of a brand or character, if you seem to have transformed the intent of the image enough.

Verification of Authenticity

You may be asked to send in photos of you creating your art/craft or your art studio/ craft area if your items looks to be made not by yourself. These photos do not have to be of great quality, and you can request they are kept private (not posted on the website) if you feel there would be a proprietary loss for publication of your photos.

Set Up

Loading/Unloading

• Vendor should move their car away from any drop-off/ unloading lanes before setting up as to not block other vendors.
• Vendor should be completely packed before pulling up their vehicle to load.
• Vendors must have their space completely packed and exited from the building by the end of tear down time. Any vendor who goes over the allotted tear time time will be responsible for overtime surcharge fees as imposed by the venue. (If a runner is available to help, please ask.)

Times

This varies by event occurrence,

• Vendors should be fully set up by the time the event is open to the public.
• Vendors should not tear down before the event closes to the public, unless otherwise authorized by the event organizers.

Guests expect to have an equally enjoyable time the first 15 minutes of the event and the last 15 minutes of the event. We don’t want to diminish the visit for anyone by having a partially empty floor during public hours.

Presentation

• Booths should be dressed in a professional manner, suited to their products/services.
• Unless you have a strong aesthetic argument for it, tables should be covered. (We don’t want to see your dirty, scratched up table.) You can use cloth, plastic, or some pass-able sheets if you can make it work.
• Vendors should not intrude into neighbouring vendors spaces. (IE, a pipe or table that pokes into someone else’s booth.)
• Booths, tables, peg boards and items should be secured as to not fall onto, hit, or slide in a manner that “could” hurt someone.

Refunds

• If insufficient interest from vendors occurs, the event may be canceled and refunds will be issued prior.
• Refunds will not be given due to the artist/vendor canceling or not showing up. Partial refund may be considered (but not guaranteed) if another qualified vendor can take your spot; we are just trying to break even on the venue cost.

More

• Vendors are responsible for insurance, licensing/permits as required by their craft, and should adhere to sales tax collection as directed by the Texas Comptroller. (Read more about sales tax permits: https://comptroller.texas.gov/taxes/publications/96-211.pdf . Please bring your proof to the event if you did not submit one online. )  Vendor shall be solely responsible for all fire, theft, lost or broken items. Concept Incarnate, LLC or any of it’s employees or volunteers shall not be liable for any damages to vendor property or any person caused by an act, omission or neglect of vendor. Vendor agrees to indemnify and hold harmless Concept Incarnate, LLC, or any of it’s employees or volunteers from any and all claims.
• Vendor should review rules for any updates. These rules are evolving and subject to change as needed.